Special Procurement Notice

The Oregon Department of Transportation (ODOT), specifically its Department of Motor Vehicles (DMV) Services Division, is conducting a Special Procurement for Electronic Lien and Title (ELT) Services in response to House Bill 3080 (2023). The procurement seeks multiple Service Providers to develop and manage an electronic system for vehicle titles and liens, with a contract period spanning from August 1, 2025, to July 31, 2037. Key deliverables include creating a centralized hub for lien information, securely receiving and transmitting electronic title records, supporting electronic title transfers and lien holder changes, and developing processes for electronic security interest notations and releases. The system aims to modernize vehicle title management by eliminating paper titles and reducing DMV field office burdens. ODOT plans to issue a Request for Application (RFA) in 2026 and potentially enter into at least five contracts with the highest-ranked applicants. The procurement process will allow periodic reopening of applications to ensure continued competition, with a public notice period of seven calendar days for potential protesters. Interested parties can direct questions to Michael Day, Procurement & Contract Specialist, at Michael.day@odot.oregon.gov.

The procurement follows Oregon Revised Statutes and Administrative Rules, with a unique financial structure where Service Providers will not be paid by ODOT but instead will collect a nominal fee per transaction from vehicle dealers. The estimated total value to Service Providers over the 10-year contract period is $1,000,000. No specific set-aside designations for disadvantaged enterprises are mentioned in the documents. The ELT system will require integration with the existing DMV Information System, and providers must develop software that can interface with current technological infrastructure. Providers will be responsible for creating a comprehensive electronic system that supports secure, efficient title and lien management. The procurement is open to private sector businesses that can demonstrate the technical capability to develop and manage a sophisticated electronic title and lien system. While specific evaluation criteria are not explicitly detailed, the procurement process suggests a competitive selection method that will assess providers' technical capabilities, system design, security protocols, and ability to meet the modernization objectives of the Oregon DMV.