Special Events Coordination Planning & Services

North Carolina State University is seeking a qualified supplier to provide Special Events Coordination Planning & Services for Carter-Finley Stadium through RFP #63-KGS1059337. The primary objective is to assist the Athletic Department in booking non-athletic events such as private corporate events, concerts, and festivals, with a focus on maximizing entertainment revenue generation through comprehensive event solicitation, production, planning, marketing, and sponsorship sales. The initial contract term is three years with an optional three-year renewal, creating a potential maximum contract period of six years. Evaluation criteria will include Qualifications/Experience (40%), References (15%), Project Management Methodology (25%), and Financial Proposal (20%), with a specific emphasis on revenue generation potential. Interested vendors must submit electronic proposals via the Bonfire Public Portal by 2:00 PM EST on January 31, 2025, with all questions due by 5:00 PM EST on January 14, 2025. The RFP requires comprehensive proposal submissions, including completed university RFP documents, vendor proposals, financial proposals, and potential addendum documents.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The RFP indicates this is a new service procurement with no incumbent provider currently performing these functions. The financial proposal component requires vendors to propose annual fees and revenue share percentages, with an example scoring scenario utilizing $1 million in annual event net revenue. The venue has significant historical event capacity, having hosted major events like the 2023 NHL Stadium Series with 56,961 attendees and concerts by Beyonce and the Rolling Stones, with a stadium seating capacity of 56,919 and an impressive 98.7% average capacity for home football games over the last four seasons. While specific budget ranges are not explicitly stated, the revenue generation potential and performance metrics suggest significant financial opportunities for the selected vendor. Technical submissions must comply with specific requirements, including file size limitations and browser compatibility, with support available through Bonfire's customer service.