Spartan Drian Machine Replacement Parts

The City of Philadelphia is requesting quotes on replacement parts for Spartan Model 100 drain machines under a micro purchase solicitation, with quotes due July 24, 2026. This is a sole-source procurement justified by the requirement for original manufacturer parts to ensure optimal fit, function, and machine longevity.

The City will award the contract as a whole or by line item—whichever serves its best interest—to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award. The contract is a 365-day requirements vehicle, meaning the City may place orders at its discretion during the term. Delivery must not commence until the City issues a Purchase Order. Quotes must remain valid for 60 days after submission and cannot be modified after bid opening.

The maximum contract value is $45,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, rounded to the nearest $1,000. All prices must be quoted net and exclusive of taxes (the City is tax-exempt), with delivery FOB Destination Point.

Submissions must include a duly completed and signed Consent and Authorization Agreement and be submitted electronically through PHLContracts. An LGBTQ Applicant Data Form is attached; responses are voluntary and used to collect demographic information on LGBTQ business ownership and certifications (NGLCC/Independence Business Alliance, ESMDC, PAUCP, Disability:IN, or WBENC).

Sellers must maintain Workers' Compensation at statutory limits, General Liability of at least $500,000 per occurrence, and Automobile Liability of at least $300,000 per occurrence, with the City named as an additional insured. The City reserves the right to reject any and all quotes and to accept quotes from multiple sellers.