Spanish Language Translations and Graphic Design and Print Layout

The Texas Water Development Board (TWDB) is seeking Spanish language translation services and graphic design/print layout services through an Invitation for Bid (IFB 580-25-IFB-3107A) covering Travis County and Austin City jurisdictions. The procurement involves translating technical documents from English to U.S. Spanish, specifically targeting the 2022 State Water Plan, 2024 State Flood Plan, and various educational materials. Vendors must translate documents ranging from 1 to 264 pages and 246 to 88,223 words, maintaining original document formatting and ensuring 508 Compliance accessibility standards. Qualified bidders must have at least 5 years of experience translating large technical documents and demonstrate proficiency in InDesign and Illustrator file formats. Key technical requirements include translating at an 8th-grade reading level using formal Spanish tense, preserving original document layout, and completing individual deliverables within 90 business days of material receipt. The solicitation requires vendors to submit bids via email to Bid-Room@twdb.texas.gov by February 27, 2025, at 2:00 PM Central Time, with a designated question period from February 20-21, 2025. Evaluation criteria will focus on translation accuracy, technical expertise, graphic design capabilities, and compliance with accessibility standards.

There are no specific set-aside designations mentioned in the solicitation documents. Out-of-state businesses are permitted to submit bids, and the contract will be awarded to the lowest bidder meeting all experience and specification requirements. No incumbent vendor is identified for these specific translation services, though MasterWord currently provides translation for administrative rule preambles under a separate contract. The project budget is not to exceed $99,999.00, with vendors required to submit pricing as hourly rates and total hours needed for completion. Bidders must include standard documentation such as W-9 forms and detailed vendor information. The anticipated contract award is scheduled for Spring 2025, with all project deliverables due by August 31, 2025. While the solicitation allows for hourly rate submissions, vendors may also provide supplemental pricing in industry-standard per-word rates to support their bid. The TWDB will provide native source files and requires minimal internal review of completed deliverables.