Spanish Language Interpretation Service for the Magistrate Court

Collin County, Texas is issuing a Quote solicitation for Spanish Language Interpretation Services for the Magistrate Court. The procurement seeks a Master Court Interpreter certified with the Texas Judicial Branch Certification Commission (TJBCC) to provide remote Spanish language interpretation services via video conferencing platforms including Zoom, Webex, or other county-approved platforms. Services will be required on all weekend days (Saturdays and Sundays) and specified holidays including Labor Day, Veterans Day, Thanksgiving Day and the day after, Christmas Eve, Christmas Day, the day after Christmas, New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, and Independence Day, with a maximum of one hour per day during scheduled afternoon arraignment times (currently 3:00 PM, with possible variation of +/-1 hour). Qualified vendors must be Master Licensed Court Interpreter certified in good standing with TJBCC at the time of bid submission, possess a minimum of three years' experience with government agencies, provide proof of certification, three verifiable references from government agencies, and demonstrate compliance with all federal, state, and local regulations. Vendors must submit a flat rate quote per session for weekend days and holidays. Award will be made to the responsive quoter submitting the lowest and best quote meeting specifications, with consideration given to past experience honoring contracts at quoted prices and delivery history. The question submission deadline is May 11, 2026 at 5:00 PM, with a response deadline of May 21, 2026 at 2:00 PM. The contract will commence on the later of full award and execution or July 31, 2026, for a one-year term with two optional one-year renewal periods.

Collin County retains the right to make primary, secondary, and tertiary awards or reject all quotes, and the solicitation does not specify any set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises. Vendors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence), Workers Compensation as required by Texas law, Commercial Automobile Liability ($1,000,000 combined single limit), Professional/Errors & Omissions Liability ($1,000,000/$2,000,000), and Umbrella/Excess Liability ($1,000,000), with Collin County named as an additional insured and a waiver of subrogation included. The annual estimated expenditure for this contract is $11,585 based on approximately 100 sessions annually, with an estimated pricing table indicating 101 line items for weekend day sessions and 12 line items for holiday sessions. Vendors must complete and submit a Conflict of Interest Questionnaire in compliance with Texas Local Government Code Chapter 176 no later than seven business days after beginning contract discussions, along with a completed Form W-9 for tax identification purposes. Monthly invoices must be submitted to the Magistrate Court with specific required information, with payment made in accordance with Texas Government Code Title 10, Subtitle F, Chapter 2251.