SP27-Air Wing-U02 Aircraft commodities and services

The Massachusetts State Police is soliciting responses under RFR SP27-Air Wing-U02 for aircraft equipment, parts, repairs, and maintenance services supporting its Air Wing Unit, with written questions due November 23, 2026 and quotes due December 8, 2026 at 3:00 p.m. EST. Bidders must submit a Supplier Diversity Program (SDP) plan with a minimum 1 percent commitment to eligible diverse businesses and non-profit organizations, weighted at a minimum of 25 percent of evaluation points. Only SDP partners listed in the Commonwealth's Supplier Diversity Office Directory or the SBA Veteran Small Business Certification directory count toward that commitment.

The Air Wing operates three Airbus EC-135T2+ helicopters, one Airbus H-135, one Airbus H145 in an ongoing fleet upgrade, one Cessna Grand Caravan EX C208, and one Cessna 182P, based in Plymouth, Chicopee, and North Andover, Massachusetts. Bidders may respond by category: aircraft equipment and parts, kits and accessories, personal protection and rescue gear, night vision equipment, ground support equipment, general repairs and maintenance, engine overhauls, service agreements, calibration, training, and aircraft software and technical support. Repair labor must be priced as an inclusive hourly rate with no travel charges, per-call fees, or miscellaneous charges unless the Department pre-approves them. Training travel must be quoted in advance and mutually agreed. Bidders must also offer prompt payment discounts and provide certificates of liability insurance.

The RFR is a multiple-award process establishing a qualified list under rolling enrollment. Annual expenditures are estimated at $1.663 million over the contract life, and the Commonwealth does not guarantee any purchases. The initial term is up to three years, with five one-year renewal options for a maximum of eight years. Initial prices are fixed, and renewal increases require written justification and department approval. The procurement is subject to the World Trade Organization Government Procurement Agreement and may use federal grant funds.

Evaluation allocates 100 points: price (30), experience (20), prompt payment discount (10), references (15), and SDP (25 minimum), with up to 3 added-value points per item. Experience scores 10 points for under 10 years in business and up to 20 points for more than 10 years. Prompt payment discounts are scored by the highest percentage offered. References are scored satisfactory or unsatisfactory, using the best two of three. Bidders must submit three customer references, and the Department may deem a response unresponsive if a reference cannot be reached.

Questions due through COMMBUYS Bid Q&A close November 23, 2026, with official answers published by November 30, 2026. Notification of apparent successful bidders is estimated for the week of December 21, 2026, with an estimated start of January 1, 2027. Responses are submitted electronically through COMMBUYS, and original ink-signed Standard Contract Forms and Contractor Authorized Signatory Listings must be mailed to Department of State Police Headquarters in Framingham by the deadline.