SP26-TTS-X66 Survey Equipment and Supplies

The Massachusetts State Police Collision Analysis and Reconstruction Section (CARS) is conducting a procurement for Total Stations and related survey equipment through Request for Response (RFR) SP26-TTS-X66. The solicitation seeks responses specifically from Leica and Topcon factory-authorized vendors to provide survey equipment, supplies, accessories, maintenance/repairs/calibrations, and associated training services. Vendors must deliver comprehensive survey equipment and related professional services not currently available through existing statewide contracts, with a focus on total stations and precision surveying technology. The initial contract is structured for a 24-month period with potential for three renewal options, extending the maximum contract duration to 8 years. Evaluation criteria will comprehensively assess vendor submissions across multiple categories, including pricing (30 points), experience (30 points), prompt payment discounts (15 points), small business certification (10 points), and business references (15 points), with potential for up to 3 additional points for demonstrated added value. The initial bid is due by November 14, 2025, at 3:00 PM EST, with an anticipated contract start date of December 1, 2025.

The procurement is specifically targeted to verified small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP), with subcontracting limited to 20% of the total contract value. Bidders must be certified minority or women-owned businesses, small businesses, or businesses owned by socially or economically disadvantaged persons or persons with disabilities. The estimated annual expenditure for this contract is $38,536, with fixed pricing during the initial contract period and potential price adjustments during renewal options. The contract will be available for use by multiple Massachusetts government entities, including the Department of State Police, Executive Branch agencies within the Executive Office of Public Safety and Security, the Environmental Police, the Department of Conservation and Recreation, and Sheriff's Departments. Vendors must provide detailed product support, references, and comprehensive literature, and will be subject to a thorough evaluation process that considers their overall capability to meet the state's survey equipment and support service requirements.