SP with Sole Source ConditionsFleet and Fuel System Hardware, Parts, Maintenance, and Support

The Illinois Tollway is pursuing a small purchase with sole source conditions for AssetWorks annual Software Maintenance and Support, specifically targeting fleet and fuel system hardware, parts, maintenance, and support services. The procurement is a three-month contract focused on securing replacement parts and maintaining current Fleet and Fuel Management Systems utilized by the agency. The contract opportunity (ID: 67ec68fbda2086b620021234) was posted on March 28, 2025, with proposal submissions due by April 7, 2025. Key deliverables include comprehensive software maintenance, hardware support, and system component replacements for the existing fleet management infrastructure. The procurement appears to be a direct acquisition from AssetWorks, indicating a sole source procurement strategy that limits competitive bidding. The Standard Terms and Conditions document attached to the opportunity outlines comprehensive vendor requirements, including specific insurance specifications, performance expectations, and operational guidelines that potential vendors must carefully review and meet.

The contract opportunity does not explicitly specify set-aside designations or restrictions on responding organizations. The attachment suggests standard state procurement requirements, including mandatory insurance coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with auto liability and worker's compensation insurance. While specific award value ranges are not detailed, the three-month duration and focused scope suggest a relatively limited contract value. The procurement targets an existing technology infrastructure, specifically the current AssetWorks Fleet and Fuel Management Systems, which implies potential integration requirements with the agency's existing technological ecosystem. Vendors will need to demonstrate comprehensive understanding of the existing systems, capability to provide maintenance and support, and ability to supply necessary replacement parts. The sole source nature of the procurement indicates a strong preference for the incumbent or specific technology provider, potentially limiting competitive alternatives.