SP w SS Cond- BPCSS ATP Service Agrmnts Extension

The State of Illinois, through the Department of Human Services (DHS) Pharmacies, is seeking vendors to provide extension service agreements for medication packaging machines under a Small Purchase with Sole Source Conditions procurement. This contract extension addresses the ongoing maintenance and service requirements for existing pharmaceutical equipment currently in use at DHS pharmacy facilities. Vendors must demonstrate compliance with comprehensive state certification requirements, including federal and state legal compliance, drug-free workplace standards, environmental compliance, equal employment opportunity practices, cybersecurity directives, and political contribution restrictions. The procurement requires submission of sealed bids by February 17, 2026, with the posting date of February 9, 2026, providing an eight-day window for vendor response. Vendors must provide a Taxpayer Identification Number certification, execute standard Illinois Terms and Conditions (V.23.2), and obtain prior written approval before engaging any subcontractors. The contract will be subject to Illinois law, the Illinois Prompt Payment Act (30 ILCS 540), and contingent upon appropriations availability, with the State retaining the right to terminate for cause with immediate notice or for convenience with 30 days' notice.

Vendors responding to this procurement must comply with all 34 state certifications outlined in the Standard Illinois Certifications form, with recertification required by January 1 of each subsequent fiscal year for contracts exceeding one year in duration. A $15 minority contractor initiative fee applies to contracts exceeding $1,000. All vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with required auto and workers' compensation coverage, and vendors operate as independent contractors with no reimbursement for travel, lodging, or meal expenses. The contract documentation does not specify incumbent vendors or detailed budget ranges; however, vendors should expect that DHS retains the right to reduce contract amounts based on budgetary considerations and that the State retains sole ownership of all work product and intellectual property. Record retention requirements mandate a three-year retention period for standard contracts, extending to five years if federal funds are utilized, and compliance with HIPAA standards applies for any protected health information handling.