SP REQ-10700-00029042 Off-the-Lot Vehicles Amendment 1

The Oregon Department of Administrative Services (DAS) Procurement Services has issued a Special Procurement (SP REQ-10700-00029042) for off-the-lot vehicles, which enables state agencies, Marion County, Salem City, and other Oregon jurisdictions to procure unused, in-stock light, medium, and heavy fleet vehicles. This procurement is designed to address ongoing vehicle supply shortages by allowing agencies to acquire vehicles from a broader range of dealerships when inventory is unavailable through existing statewide Price Agreements. The procurement covers vehicles from manufacturers already represented in current fleet agreements, without restricting purchases to the current model year. Light fleet agencies may procure both light and medium/heavy fleet vehicles, while medium/heavy fleet agencies are limited to medium and heavy fleet vehicles. The procurement is structured with different procedures for purchases under and over $250,000, with agencies required to conduct a best value analysis and include Certified Oregon Business Information Database (COBID) firms in the quote process.

The special procurement includes specific requirements for disadvantaged business participation, mandating that agencies include COBID firms in their vehicle procurement process. The total estimated cost for this procurement is $5,000,000, covering an 18-month period from January 1, 2023, to June 30, 2024. Purchases under $150,000 can be made directly by agencies, while those between $150,000 and $250,000 are exempt from further legal sufficiency review. For purchases exceeding $250,000, agencies must submit requests to DAS Procurement Services for review and issuance of a purchase order. Any affected party has seven calendar days from the first public notice date to file a protest, which must include detailed legal and factual grounds, description of potential harm, and requested relief. The procurement aims to substantially promote public interest by ensuring state agencies can continue delivering vital services despite automotive industry challenges such as semiconductor chip shortages.