SP Promotional and Retirement Items

The Illinois State Toll Highway Authority (Illinois Tollway) is requesting quotes for promotional and retirement items under RFQ 26-1268, with quotes due August 12, 2026.

The scope comprises nine categories of customized promotional merchandise: classic wood vertical plaques, hand sanitizers with neoprene clip jackets, hard hat stress balls, highlighters, 24-ounce plastic water bottles, canvas tote bags, navy blue performance tech sports polo shirts (six sizes), lime green cotton tee shirts (six sizes), and 1-inch lanyards. Estimated quantities range from 5 to 2,500 units across all line items, totaling approximately 5,305 individual items. All items require customization with the Illinois Tollway logo and specified imprinting or embroidery. Digital proofs must be submitted within seven business days after contract execution to arisa@getipass.com for review and approval prior to production.

The contract term is six months commencing October 1, 2026, or upon the last dated signature of the parties, whichever is later, with no renewal options. Delivery is FOB to Illinois Tollway headquarters at 2700 Ogden Avenue, Downers Grove, Illinois 60515, between 8:30 a.m. and 3:00 p.m. Central Time, with vendors responsible for all shipping costs. Vendors must provide itemized invoices within fifteen business days of delivery and include certification statements as required by Illinois statute 605 ILCS 10/16.1.

Unit pricing must be all-inclusive of materials, design, digital proofs, setup fees if applicable, and shipping and handling charges. Quoted prices must remain valid for 180 calendar days from submission and firm throughout the contract duration. Vendors must enter unit pricing in BidBuy and bid on all line items to be considered responsive. Award will be made to the responsive and responsible vendor submitting the lowest total price. The Illinois Tollway reserves the right to terminate for cause immediately or for convenience with thirty days' written notice.