SP - LRB - Court Reporting Services

The Illinois Labor Relations Board (ILRB) is issuing a Request for Quote for court reporting services to support administrative hearings conducted both in-person at the Michael A. Bilandic Building in Chicago and remotely via Board-provided meeting links. The procurement requires vendors to employ only Certified Shorthand Reporters licensed through the Illinois Department of Financial and Professional Regulation, with licensure verification required within three business days upon request. Vendors must submit quotes for five specific line items: (1) appearance/sitting fees for in-person court reporting (estimated 20 days), (2) hourly rates for standard business hours reporting Monday-Friday, 8:00 AM-6:00 PM (estimated 200 hours), (3) hourly rates for non-standard times including before 8:00 AM, after 6:00 PM, weekends, and state holidays (estimated 30 hours), (4) transcript pricing per page for delivery within 14 days (estimated 8,500 pages), and (5) late cancellation fees (estimated 6 occurrences). The contract term runs from the date of execution through June 30, 2027, and all quotes must be submitted by May 21, 2026, at 4:00 PM via BidBuy or email to ilrb.contracts@illinois.gov. Transcript pricing must include all costs for certified, verbatim transcriptions in electronic and/or hard copy formats with postage and delivery expenses included, and vendors must understand that the Board covers court reporting costs for the first two days of hearings while parties share costs for additional days.

The procurement documents do not identify specific set-asides or restrictions limiting responding organizations to particular enterprise designations; however, all vendors and subcontractors must comply with 34 certification requirements outlined in the Standard Illinois Certifications form, including legal entity status, felony convictions, drug-free workplace standards, and equal employment opportunity compliance, with recertification required by January 1 of each fiscal year for multi-year contracts. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. The total contract value shall not exceed $100,000 during its term, with all quantities considered estimates and no guarantees regarding the actual number of hearings to be scheduled. No incumbent vendors or current contractors are identified in the procurement documents. The contract is subject to Illinois law, the State Prompt Payment Act, and the State retains the right to terminate the contract with 30 days' written notice if a new State of Illinois Joint Purchase Master Contract for court reporting services is executed prior to June 30, 2027.