SP I-PASS Gift Card Printing and Packaging Services

The Illinois State Toll Highway Authority (Illinois Tollway) is soliciting proposals for I-PASS Gift Card Printing and Packaging Services through Request for Quote #24-0078RRR. The procurement seeks a qualified vendor to print, package, and deliver single-use I-PASS gift cards with specific technical requirements, including PVC cards measuring 3.375 x 2.125 inches with 0.02-inch thickness and utilizing a two-color printing process. Each $20 denomination card must include security features such as a unique serial number, barcode, and scratch-off PIN. Standard order quantities are 50,000 cards, with potential variations up to 100,000 cards and a total contract potential of 400,000 cards over the two-year contract period. Delivery requirements mandate fulfillment within four weeks of order receipt to the Illinois Tollway's Central Administration building in Downers Grove. Bidders must submit pricing per card through BidBuy (Bid #B-46187) and maintain pricing validity for 180 days, with cards to be packaged in boxes of 100 units and consolidated into cases of 48 boxes with tamper-proof sealing. The award will be made to the lowest responsive and responsible bidder capable of meeting production schedules, with the proposal due date set for February 18, 2025.

While the solicitation documents do not explicitly detail specific set-aside designations, the standard Illinois certifications document suggests compliance with various regulations regarding disadvantaged business enterprises and procurement rules. The vendor must provide encrypted data files of card numbers and be prepared to modify card designs and colors at no additional cost. The contract term is two years with no renewal options, and vendors must comply with 33 standard state certifications covering environmental laws, labor regulations, business registration requirements, and ethics standards. Although specific budget ranges are not detailed, the potential contract volume of up to 400,000 cards indicates a substantial procurement opportunity. The vendor will be responsible for maintaining strict inventory tracking, as demonstrated by the accompanying tracking form (Exhibit 2), which requires detailed documentation of card serial numbers, sales personnel, and transaction dates. Vendors must also adhere to the State of Illinois Standard Terms and Conditions, which include specific requirements for insurance ($1,000,000 per occurrence), record retention, and confidentiality provisions.