SP - Digital Latex - HP L830 Printer System, Laminator, and Training | (Brand Name Only).

The Illinois State Toll Highway Authority (ISTHA) has issued a Request for Quote (RFQ) for Contract #24-0003, seeking a specific Hewlett-Packard Digital Latex Printer System for its operations. The procurement specifically requires an HP Latex 830 Printer (Product #870B9F), accompanied by a laminator, comprehensive maintenance, support, warranty, and training services. The contract is a fixed 5-year term with no renewal options, targeting delivery to the Illinois Tollway Central Warehouse in Naperville, IL, with strict delivery hours between 8:30 am and 3:00 pm. Vendors must submit quotes through BidBuy by August 8, 2025, with all quoted prices remaining valid for 180 calendar days and no price increases permitted. The evaluation criteria focus on selecting the responsive and responsible bidder submitting the lowest price, with the mandatory requirement that bidders provide pricing for all listed items. Award selection will be contingent on fund availability, and the state reserves the right to terminate the contract if sufficient appropriations are not secured from the Illinois General Assembly or federal funding sources.

The solicitation is exclusively for original equipment manufacturer (OEM) Hewlett-Packard products, with no substitutions allowed, ensuring strict compatibility and warranty compliance. While the documents do not explicitly outline specific set-aside designations for disadvantaged enterprises, the standard terms and conditions suggest potential requirements for minority contractor initiatives. Vendors must be either the manufacturer or an authorized dealer/distributor capable of providing genuine parts and original product warranty. Each invoice must include a specific certification statement and the original order date to facilitate payment processing. The contract requires vendors to maintain comprehensive insurance coverage, including $1,000,000 in general commercial liability, and comply with state and federal regulations. Although a specific award value is not explicitly stated, the detailed specifications and 5-year contract duration suggest a significant procurement investment for the Illinois State Toll Highway Authority's operational needs.