SP Boat R&M, Parts, Multi-Year Springfield

The Illinois Environmental Protection Agency (IEPA), specifically the Bureau of Surface Water's Southern Illinois office located in Springfield, is seeking a vendor to provide comprehensive repair, maintenance, and parts services for multiple boats, outboard motors, and trailers. The contract encompasses routine maintenance for a 2014 Lowe RX 1860 Jon boat, a 2024 Southfork 1246 Flat Jon Boat, a 2014 Karavan Galvanized Trailer, and a 2024 Haulrite ART Trailer. Required services include preseason checks, winterization, repairs to boat motors, trailers, and associated components, with an estimated 20 annual labor hours for boats and 12 annual labor hours for trailers. The vendor must be factory/manufacturer certified to service Mercury and Suzuki engines, available Monday through Friday during business hours, and preferably located within 5-10 miles of Springfield. Pricing is set at $149 per hour for repairs, with specific flat rates for preseason checks and winterization. The contract is structured as a five-year agreement, with quotes due by June 9, 2025, and bids required to remain firm for 180 days from opening. All work will be field-tested by IEPA, and vendors must provide detailed quotes using OEM or equivalent parts.

The procurement is subject to the Chief Procurement Officer for General Services Small Business Set-Aside Program, which indicates preferential treatment for small business entities. Vendors must provide general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with auto liability and worker's compensation insurance. The contract includes an estimated annual parts, materials, and equipment allowance of $6,500, with parts to be marked up no more than 10% above cost. The award will be made to the lowest responsive and responsible bidder, with submissions accepted electronically through BidBuy or via email. Vendors should note that the contract is contingent on appropriation availability, and the state reserves the right to terminate if sufficient funding is not secured. The small purchase designation for this procurement was authorized by the Illinois Independent Chief Procurement office, effective March 6, 2024, which provides the IEPA with specific procurement authority for this type of small purchase activity.