SP 2 Video Cameras w Viewfinders

The State of Illinois, specifically the CMS-Illinois Office of Communication and Information, is soliciting proposals through a small purchase source selection method for the procurement of video camera equipment under Reference Number 26-416CMS-IOCI4-B-52228. The solicitation seeks two Panasonic AJ-CX4000GJ Pro 4K/HDR Streaming Camcorders with B4 Lens Mount and two Panasonic AJ-CVF70GJ OLED Color Viewfinders for ENG/Studio Cameras. This is a new acquisition with a one-time payment structure, representing a Basic Ordering Agreement (BOA) exceeding $50,000. The contract term begins upon execution and concludes on June 30, 2026. The solicitation was posted on May 1, 2026, with a proposal due date of May 7, 2026. Vendors must comply with all applicable federal, state, and local laws, including prevailing wage requirements where applicable, and must provide general commercial liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate, auto liability coverage, and workers' compensation insurance. All supplies must be warranted as merchantable and free from defects for twelve months, with all manufacturers' warranties transferred to the State.

This procurement is restricted to Certified Small Business (SBSA) vendors, establishing a set-aside designation for small business participation. Vendors must satisfy comprehensive Illinois certification requirements covering 34 distinct compliance areas, including legal entity status, criminal history screening, financial obligation verification, tax compliance, environmental compliance, procurement integrity, workplace standards, equal employment opportunity, cybersecurity clearance, and drug-free workplace certification. Vendors must maintain current business registration status with the State Board of Elections and comply with the Illinois Information Technology Accessibility Act Standards for technology-related deliverables. Per the Standard Terms and Conditions, vendors awarded contracts of $1,000 or more must pay a $15 minority contractor initiative fee deducted from the first payment issued, and invoices must be submitted no later than July 31 following the fiscal year in which services are rendered. The State reserves the right to conduct background checks at vendor expense and may terminate the contract for convenience with thirty days' written notice or for cause immediately. No incumbent vendors or specific budget ranges are identified in the solicitation documents.