Southwest Va Community College (SWCC) Compact Track Loader and Mini Excavator

Southwest Virginia Community College (SWCC), through the Virginia Community College System (VCCS) Shared Services Center, has issued an Invitation for Bids (IFB) for the procurement of specific construction equipment. The solicitation requires the purchase of one new Case TR310B Compact Track Loader and one new Case CX37C Mini Excavator, with very specific equipment requirements including cab features like heat/AC/radio, advanced color monitor with backup camera, air ride suspension seat, and various hydraulic and accessory specifications. The equipment must be delivered to SWCC's Grundy site at Southern Gap Transportation & Logistics Center, with the original delivery deadline of January 31, 2025, subsequently extended to February 17, 2025, through Addendum 1. Bids are to be submitted electronically through the eVA procurement platform by February 3, 2025, at 2:30 PM local time, with a virtual public bid opening immediately following. The solicitation allows for potential multiple awards based on equipment availability, and bidders must submit comprehensive documentation including a Vendor Data Sheet, State Corporation Commission Form, Proprietary Information Form, and Small Business Subcontracting Plan.

The Commonwealth of Virginia has established specific requirements for small business participation, with a goal that 42% of purchases be made from businesses certified by the Department of Small Business and Supplier Diversity (DSBSD). Vendor transaction fees are capped at $500 for DSBSD-certified small businesses and $1,500 for non-certified businesses. The solicitation includes provisions for potential negotiations with the lowest responsive, responsible bidder under Virginia Code 2.2-4318, particularly if submitted bids exceed available funds. The procurement allows modifications to bid pricing and scope of work if necessary. Based on the Notice of Intent to Award document, Contractor's Machinery appears to be the intended awardee for this procurement. The solicitation specifically requires brand-name equipment with no substitutions, as the machinery must match equipment currently used for student training at the college to ensure consistent educational experiences. While specific pricing details are not disclosed, the procurement falls under commodity codes 97524 (Construction Equipment) and 54531 (Industrial and Construction Machinery).