VCCS-SWCC-25-83687_Compact Track Loader & Mini Excavator_IFB_Addendum 1.pdf

ADDENDUM NO. 1 TO ALL OFFERORS:

Reference: RFP # VCCS-SWCC-25-83687 Compact Track Loader & Mini Excavator

Date: January 23, 2025

Commodity 97524 Construction Equipment (Not Otherwise Classified)

54531 Industrial and Construction Machinery, Equipment, Components and Parts (not Otherwise Classified)

Issuing Agency: Virginia Community College System (VCCS)

Bids Due: Currently: January 24, 2025 at 2:30 PM local time;

AMENDED: February 3, 2025 at 2:30 PM local time

The VCCS Procurement Office received several questions from potential offerors in reference to IFB # VCCS-SWCC- 25-83687 Compact Track Loader & Mini Excavator. The questions and responses below are hereby incorporated into the RFP.

Questions and Answers:

1. NOTE TO BIDDERS: With the new generation eVA that has been implemented and the option to turn in paper proposals no longer acceptable, it is strongly encouraged to give your firm ample time with the submission process. As of 9/18/2023, eVA Customer Care can be reached at 866-289-7367 for live calls for technical assistance with your eVA account.

2. Note the change to cover page 1 of the IFB document for receiving bids: the new deadline for the above solicitation IFB # VCCS-SWCC-25-83687 Compact Track Loader & Mini Excavator: bids will be received until: February 3, 2025 by 2:30PM local time. All Bids must be received ELECTRONICALLY THROUGH eVA by the date and time stated immediately above. Any Bids received after the stated time and date will not be considered. EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

3. Note the change to page 3 of the IFB document under III. Statement of Needs, Section A, 1: no substitutions will be accepted (BRAND NAME ONLY). The brand of equipment included in this solicitation is the brand that is primarily used in training at the college and the college wants all students trained on the same equipment to ensure training is equal between students.

4. Note the change to page 3 of the IFB document under III. Statement of Needs, Section B, 1: no substitutions will be accepted (BRAND NAME ONLY). The brand of equipment included in this solicitation is the brand that is primarily used in training at the college and the college wants all students trained on the same equipment to ensure training is equal between students.

5. Note the change to page 3 of the IFB document under III. Statement of Needs, Section C: the delivery date of equipment for the above IFB # VCCS-SWCC-25-83687 Compact Track Loader & Mini Excavator has changed to on-site delivery to College is now by February 17, 2025 at their Grundy site at Southern Gap Transportation & Logistics Center, 1102 Ovenbird Road, Grundy, Virginia 24614.

6. Note there is added language to the IFB document on page 11 under V. Special Terms and Conditions, language has been added to read: NEGOTIATION WITH THE LOWEST BIDDER: Unless all bids are cancelled or rejected, the Commonwealth reserves the right granted by § 2.2-4318 of the Code of Virginia to negotiate with the lowest responsive, responsible bidder to obtain a contract price within the funds available to the agency whenever such low bid exceeds the agency’s available funds. For the purpose of determining when such negotiations may take place, the term “available funds” shall mean those funds which were budgeted by the agency for this contract prior to the issuance of the written Invitation for Bids. Negotiations with the low bidder may include both modifications of the bid price and the Scope of Work/Specifications to be performed. The agency shall initiate such negotiations by writing notice to the lowest responsive, responsible bidder that its bid exceeds the available funds, and that the agency wishes to negotiate a lower contract price. The times, places, and manner of negotiating shall be agreed to by the agency and the lowest responsive, responsible bidder has been added to the IFB document under Special Terms and Conditions.

Very truly yours, Debbie Dove, CPPB, VCO Senior Contract Officer

Note: A signed acknowledgment of this addendum is required and must be returned with response to the solicitation. The signature on this addendum does not substitute for your signature on the original proposal document. The original proposal document must be signed, also.

RFP #VCCS-SWCC-25-83687

Signed Acknowledgment

Name of Firm

Signature

Printed Name/Title