Sound deadening partition panels, purchase & install

Palm Beach County's Board of County Commissioners issued Request for Quotation (RFQ) #050417-337/CC for the purchase and installation of sound deadening partition panels at the John Prince Park Maintenance Compound, Conference Room #107. The procurement seeks three pairs of operable sound panel partitions measuring 22 feet 6 inches wide by 9 feet 10 inches high, with specifications requiring Hufcor Series #632 Panel and Track or equivalent products meeting a minimum Sound Transmission Class (STC) rating of 45. Deliverables include removal and disposal of the existing partition system, installation of new panels, and a firm, fixed, all-inclusive price covering delivery, installation, labor, and all incidental expenses with no additional compensation permitted. The successful vendor must provide a five-year warranty on materials and a ninety-day warranty on workmanship, with payment rendered only upon County acceptance of services. A mandatory site inspection at 5020 S. Congress Ave., Lake Worth, Florida, was originally scheduled for June 7, 2017, at 8:00 a.m., but Amendment #1 revised this to June 14, 2017, at 10:30 a.m., with attendance sheets collected at 10:40 a.m.—vendors arriving after this time were disqualified from consideration. Quotation responses were initially due by June 13, 2017, but the amendment extended the deadline to June 20, 2017, at 4:00 p.m., with award to be made on an all-or-none, total offer basis to the lowest responsive and responsible vendor within ten business days of notification and completion required within two business days during normal working hours of 7:00 a.m. to 3:00 p.m.

The County offered a five percent local preference for vendors with a permanent place of business in Palm Beach County and an additional five percent preference for small business enterprises certified by the County. Successful vendors must maintain Commercial General Liability Insurance of $500,000, Business Auto Liability Insurance of $500,000, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440, with all insurance documentation required prior to contract execution. Vendors were required to submit a non-discrimination policy complying with Palm Beach County Resolution R-2014-1421 and acknowledge receipt of Amendment #1 with their proposal response. The RFQ specified that no changes or additional compensation would be permitted after contract award unless caused by unforeseeable circumstances beyond the vendor's control and without fault or negligence, and any such changes required written approval from the Director of Purchasing. While no specific budget range or award value was disclosed in the procurement documents, the contract was to commence within ten business days of notification with completion required within two business days, indicating a time-sensitive, straightforward installation project. No incumbent vendors or existing contractors were identified in the solicitation materials.