SOS-116 Motorcycle Manual

The State of Michigan, specifically the Department of Technology, Management & Budget, is seeking printing services for the SOS-116 Motorcycle Manual through a competitive bid process covering Ingham County and Lansing City jurisdictions. The procurement involves producing a motorcycle manual with specific requirements, including three potential print quantities of 5,000, 10,000, and 20,000 units. The manual will be an 80-page document with dimensions of 8.5" x 11", featuring a self cover with 4-color printing on both sides, saddle-stitched binding, and printed on 50# white offset paper. Vendors must provide an electronic PDF file, submit both PDF and hi-resolution hard copy proofs before production, and ensure precise packaging specifications including tying units in groups of 25 and placing them in cartons weighing no more than 35 pounds on 4-way skids. The procurement's key evaluation criteria include best price and value, with the understanding that the lowest bidder may not automatically receive the award if quality or capability concerns exist. The contract opportunity was posted on October 21, 2025, with a response deadline of October 27, 2025, and is restricted to prequalified vendors who submit a detailed quote letter.

The contract opportunity appears to be open to all qualified vendors, with no specific set-aside designations for disadvantaged enterprises mentioned in the documents. Vendors must be prequalified with the State of Michigan's Print & Mail Management (PMM) program and complete a pre-qualification process that typically takes approximately one week. While no specific budget range is explicitly stated, the procurement allows for flexible order quantities ranging from 5,000 to 20,000 units. Vendors must be capable of meeting stringent technical specifications, including precise packaging standards, electronic file submission, and proof delivery requirements. The contract terms mandate electronic funds transfer (EFT) payments and require vendors to comply with comprehensive state contract provisions, including tax responsibilities, warranty obligations, and potential federal funding compliance requirements. Successful vendors will need to demonstrate technical capability, competitive pricing, and adherence to the state's detailed operational and administrative requirements for printing and mailing services.