SOR postcard notification services

The Texas Department of Public Safety is seeking a contractor to provide Sex Offender Registration (SOR) Postcard Notification Services across multiple Texas counties including Comal, Gregg, and Harris Counties, and Houston City jurisdictions. The primary objective is to produce and mail weekly neighborhood notification postcards for sex offender registrants from September 1, 2026, through August 31, 2031, with a potential six-month contract extension. The contractor will be responsible for identifying addresses within a one-mile radius (for unsubdivided areas) or three-block radius (for subdivided areas) of registered sex offenders, creating detailed postcards, and mailing invoices to registrants. Bid responses are due by 5:00 PM Central Time on December 3, 2025, and can be submitted electronically via email or the DPS Online Bid Room. The solicitation requires a mandatory pricing schedule with three line items: a set-up fee for each registrant's postcard, the cost of individual postcards, and printing of individual invoices. Historical notification volumes have ranged from 399 to 506 unique instances per fiscal year, and the contractor must comply with Chapter 62 of the Texas Code of Criminal Procedure.

The procurement emphasizes participation of Historically Underutilized Businesses (HUB), with a statewide HUB goal of 26% for all other services contracts. Potential subcontracting opportunities include Print-On-Demand Printing Services and Law Enforcement Community Relations Services. Vendors must submit a detailed HUB Subcontracting Plan, which includes providing written notification to at least three Texas certified HUB vendors and two trade organizations about subcontracting opportunities. The solicitation requires comprehensive vendor certifications, including compliance with child support regulations, employment practices, cybersecurity standards, and various non-discrimination statutes. While no specific award value is explicitly stated, the contractor will be compensated based on the unit pricing for postcard set-up, individual postcards, and invoice printing. Vendors must complete multiple forms including a W-9, Texas Identification Number application, and a direct deposit authorization, demonstrating a comprehensive administrative approach to vendor selection and contract management.