Sonitrol Monitoring and Maintenance Service

The Florida Department of Financial Services, Division of Administration, is pursuing a single source procurement for security monitoring and maintenance services for seven DFS-occupied buildings in Tallahassee, Leon County. The procurement encompasses alarm verification, 24-hour, 365-day-per-year maintenance and parts replacement, and unauthorized access prevention services for existing Sonitrol proprietary security systems installed across the J. Edwin Larson Building, Fletcher Building, The Atrium, Hermitage Center, Edgewater Building, Division of Criminal Investigations facility, and Claude Pepper Building. The contract term runs from July 1, 2026, through June 30, 2027, and prospective vendors must submit relevant information demonstrating their capability to provide these services by June 12, 2026, at 3:30 p.m. ET. The services include all supplies and equipment required for operation of the security systems and are classified as mission-critical for protecting state employees, state property, and Florida citizens. The Department justifies the single source acquisition based on the proprietary nature of the Sonitrol equipment; Sonitrol is identified as the sole authorized provider capable of monitoring and maintaining these systems, as repairs by non-Sonitrol-trained technicians would void the lifetime warranty. Prospective vendors should direct inquiries to Becky Hale, Office of Purchasing and Contractual Services, at DFSPurchasing@myfloridacfo.com or 850-413-2070.

This is a single source procurement, which restricts competition to vendors capable of providing services specific to the existing Sonitrol proprietary security systems. The incumbent vendor is Sonitrol of Tallahassee Inc., which currently provides these mission-critical services and represents the only authorized provider due to the proprietary nature of the installed equipment and lifetime warranty requirements. No disadvantaged enterprise set-asides, small business designations, or other preference programs are indicated in the procurement documents. The existing infrastructure consists of Sonitrol proprietary security systems already installed across the seven DFS buildings, and any awarded vendor must maintain compatibility with and provide authorized service for this established technology platform. The estimated contract value for this single source purchase is $135,000.00, representing the anticipated cost for one year of comprehensive security monitoring and maintenance services. The notice will remain posted for at least 15 business days as required by Florida Statutes, and the Department will make a final determination regarding the single source procurement following its review of any information submitted by prospective vendors.