Solid Waste Collection Franchise Agreement Development and Procurement Consulting Services

The City of Antioch is soliciting proposals from qualified firms for two Scopes of Services: Scope #1: Franchise Agreement Development and Procurement Services Scope #2: On-Call Miscellaneous Consulting Services. The City intends to enter into one agreement with the Consultant for both Scope #1 and Scope #2. The deadline for submission of proposals for this work is 4:00 p.m. PST on Tuesday, November 10, 2026. Scope #1: Franchise Agreement Development and Procurement Services The current franchise agreement between the City and Republic Services will expire on December 31, 2028. Depending on proposals received and future municipal evaluations, the City may elect to negotiate an extension or amendment of the existing agreement, or alternatively, award a new franchise agreement to a selected solid waste collector, with support and guidance from the Consultant. The City is seeking Consultant assistance to perform the following tasks: Review the existing franchise agreement and provide actionable recommendations for structural and operational improvements. Analyze current service provider performance and operational statistics. Support with renegotiation and revision of the current agreement and/or develop a new, updated, and integrated franchise agreement combining both collection and post-collection maintaining current practice. Procure a qualified service provider to commence full services on January 1, 2029. In addition to cost, environmental stewardship and service quality will serve as central evaluation criteria for selecting the 2029 franchisee. The City aims to maximize waste diversion and to minimize the carbon footprint of collection and post-collection operations. This includes optimizing vehicle miles traveled (VMT), accelerating the transition toward clean alternative fuels and zero-emission collection fleets, ensuring strict compliance with state diversion mandates (e.g., SB 1383), and advancing long-term environmental stewardship across the community. To safeguard service reliability, the City seeks to prevent awarding a combined franchise agreement to an irresponsibly low bidder that fails to allocate adequate operational resourcessuch as sufficient routing, modern fleet equipment, proper staffing levels, and certified post-collection facility capacity. The City requires a Consultant with deep industry expertise to rigorously evaluate the current contract and level of service, support negotiations for a potential agreement renewal or amendment, or alternatively, assist in development and negotiation of a new franchise agreementincluding the technical and financial evaluation of all proposals received. The selected Consultant must be capable of conducting detailed cost-benefit analyses to explain cost discrepancies between competing proposals, benchmark operational assumptions against industry standards, and effectively lead contract negotiations to secure high-quality, cost-effective, and environmentally responsible service. The selected Consultant will work collaboratively with City staff and our legal counsel. City staff will maintain substantial involvement throughout the procurement, and the Consultant will assist staff in presenting analyses and progress updates to the Antioch City Council. Attachment A outlines anticipated division of responsibilities. Scope #2: On-Call Miscellaneous Consulting Services The types of services needed may include, but are not limited to: Franchise agreement drafting and restructuring, including modern contract terms, fee structures, and performance standards tailored to municipal goals; SB 1383 expertise, compliance planning, monitoring, and reporting; Strategic planning, program design, and diversion goal metrics; Zero Waste implementation plan development; Waste prevention programs and ordinances (e.g., reusable foodware rules); Operational reviews of collection services, including route evaluations, service level audits, fleet efficiency assessments, and missed-pickup mitigation; Operational reviews of post-collection facilities (transfer stations, MRFs, composting sites); Construction & Demolition (C & D) collection franchising and third-party facility certification; Annual cost-based and index-based rate adjustment reviews, including alternative rate mechanisms intended to protect municipal and ratepayer interests during negotiations; Contamination monitoring and waste characterization studies; Refuse vehicle road impact studies for pavement maintenance recovery; Identification and feasibility evaluation of potential vehicle yards for collection services; Environmental Impact Report (EIR) preparation and VMT facility comparison analyses; City Council & Public Presentation Support; Franchise fee compliance auditing, billing system verification, and hauler revenue reviews. The Consultant shall identify which of the services listed above they are qualified and interested in providing, submit corresponding fee and rate schedulesincluding completion of the Attachmentsand demonstrate relevant qualifications. Additionally, Consultants may propose supplementary services that may be of value to the City. As these services are on-call and as-needed, the City does not guarantee that the selected Consultant will be given any amount of work or compensation during the term of the agreement. On-Call Miscellaneous Consulting Services will be provided on a task order basis. As needed, the City will request a task order and describe the desired services. The Consultant will provide hourly rate quote(s) for all requested task(s) prior to any work, including any reimbursable expenses (if applicable). The Consultant shall bill the City based on hourly rates per selected and agreed upon task(s) and any applicable reimbursable expenses for the task order with prior approval from the City.