Solid Repair Sleeves

The City of Madison Finance Department, Purchasing Services, on behalf of the Madison Water Utility, is seeking quotations for solid repair sleeves and related repair kits through RFQ 5218-0-2023-BG. The procurement involves acquiring multiple sizes of solid repair sleeves ranging from 6" to 16" in diameter, including specific quantities such as 50 six-inch solid repair sleeves, 10 each of eight-inch, ten-inch, and twelve-inch sleeves, and two repair kits in 6" and 10" sizes. Additional requirements include tapped repair sleeves and optional ultra sleeve joint repair options. The solicitation specifies stringent technical requirements, mandating that all sleeves feature Class 52 ductile iron rings and corrosion-resistant hardware meeting ANSI/AWWA C111/A21.11 standards. Key evaluation criteria include cost, quality, warranty, delivery capability, and past performance, with quotes required to remain valid for 90 days following the bid deadline. Critical dates include March 20, 2023, for question submissions, March 22, 2023, for providing answers, and the final quotation due date of March 28, 2023, at 2:00 PM CST, with pricing to be delivered to Madison Water Utility at 110 South Paterson Street, Madison, Wisconsin.

The solicitation includes a local vendor preference policy that grants scoring preference to registered local suppliers as of the bid due date. Bidders are permitted to offer substitute products, with acceptable alternatives including Ford FCI Flex Coupling, Ford FC2A Flex Coupling, Rockwell 441, Powerseal 3501, Hymax Grip Restraint Coupling, Romac Alpha Restraint Coupling, and Total Pipe Solutions Ultra Sleeve Wide Range Joint Repair. Based on the bid summary document, three competing bidders were evaluated: Ford, Smith Blair, and TPS, with First Supply ultimately awarded the contract at a total bid of $13,151.31. First Supply provided the most competitive pricing and committed to firm pricing for one year from the bid date. While no specific disadvantaged enterprise requirements were explicitly mentioned, the local vendor preference suggests a potential advantage for local Wisconsin-based businesses. The procurement appears to have a moderate budget range, with the awarded contract value just over $13,000, indicating a focused, specific infrastructure maintenance procurement for water utility equipment.