Solid De-Icing Compound, Urea - Greater Rockford Airport Authority 5751 Falcon Road, Rockford IL

Greater Rockford Airport Authority is requesting bids for bulk solid de-icing compound urea meeting FAA-approved specification SAE AMS 1431, with proposals due August 11, 2026 at 10:30 a.m. CDT. The product must be spherical prilled airside compound containing no more than 1% corrosion inhibitors; agricultural granular urea is the preferred option.

Delivery is to the storage facility at 5751 Falcon Road, Rockford, Illinois in bulk shipment only, with off-loading by belt trailer or belly dump required within eight hours of order placement. Pricing must be quoted net after all discounts and include all delivery charges; prices remain firm for the contract period. Historical consumption data shows 39.50 tons (winter 2025-26), 100 tons (2024-25), and 49.26 tons (2023-24), though the Authority states this does not constitute a commitment.

The contract term runs October 1, 2026 through September 30, 2027 under a blanket purchase order for the 2026-2027 winter season. The Authority is exempt from federal excise tax and state and local taxes and is a member of Sourcewell and OMNIA, welcoming independent contract pricing. No mandatory pre-bid meeting or prevailing wage requirements are specified.

Bidders must submit a minimum of three references from organizations that have purchased similar services and provide comprehensive technical documentation including environmental impact reports, safety data sheets, and independent laboratory certification dated within 36 months of bid submittal. ISO 9002 certified production documentation is preferred. The successful bidder must maintain a $1,000,000 minimum commercial liability insurance policy naming the Authority as additionally insured, provide on-site training to Authority staff, and accept buyback responsibility for leftover product at the same purchase cost.

The contract is subject to FAA Airport Grant Assurances, Illinois non-discrimination and drug-free workplace requirements, and federal compliance regulations including Buy American preferences. Proposals must be submitted in hard copy to Chip Geiger, 60 Airport Drive, Rockford, IL 61109, or electronically via BidNetDirect.com.