Solicitation Waiver, Syscon Maintenance Agreement

The State of Nevada Department of Administration's Purchasing Division is seeking a sole source solicitation waiver for the Nevada Department of Corrections (NDOC) to continue product support and maintenance for the Nevada Offender Tracking Information System (NOTIS) through N. Harris Computer Corporation. The procurement involves comprehensive technical support services, including telephone, email, and internet-based maintenance, preventative maintenance, software updates, and troubleshooting for the existing NOTIS system. The contract term is specified from 6/30/2025 to 6/30/2027, with a total estimated service contract value of $900,000. The solicitation is specifically focused on maintaining the current proprietary system implemented by NDOC in Fiscal Year 2006, with no alternative vendor options for system support. The procurement deadline is set for October 20, 2025, with the document (SW250904.pdf) providing detailed justification for continuing the existing technological infrastructure. Key objectives include ensuring continuous operational capability of the correctional system's inmate tracking and management technology.

The solicitation appears to be restricted to the incumbent vendor, N. Harris Computer Corporation, due to the system's proprietary nature and significant prior investment of over $25 million in NOTIS-related software and services. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The procurement is 100% funded through state appropriations, with a moderate technology risk assessment. Replacing the current system would require substantial financial investment and a multi-year transition period, making the sole source waiver critical for maintaining operational continuity. The total contract value of $900,000 represents a significant investment in maintaining the existing technological infrastructure. The procurement emphasizes the importance of continuous system support to prevent operational risks that could impact the state's ability to manage and track the inmate population effectively.