Solicitation for linens and walk-off mats.

This Documented Quote solicitation (DQ12019000236) was issued by Community College of Aurora's Purchasing Department on behalf of Arapahoe County, Colorado for linen and walk-off mat services at the CCA CentreTech Campus. The procurement calls for weekly delivery and removal of clean linens, delivery and placement of clean walk-off mats in four buildings, and removal of used walk-off mats, with the contract term extending through June 30, 2024 on a year-to-year basis. Required deliverables include six laundry bags, ten 52" x 69" tablecloths available in white, red, or black with separate unit pricing for each color option, ten 71" x 71" white tablecloths, six 4 x 6 walk-off mats with the college logo, two 3 x 5 Super Tread walk-off mats with the college logo, and one 4 x 6 Super Tread mat with the college logo. Bidders must submit samples of tablecloth and walk-off mat materials with their responses and provide unit pricing with all costs inclusive of shipping and handling. The submission deadline was September 28, 2018 at 10:00 AM Mountain Time, with questions due by September 24, 2018 at 10:00 AM MT. Evaluation criteria prioritize price as the primary consideration, with CCA reserving the right to adjust quantities, reject any or all bids, and evaluate responses based on value and compliance with specifications. Payment terms are net 45 days following satisfactory delivery and receipt of invoices, with FOB Destination established as the delivery terms.

Vendors responding to this solicitation must register on the Colorado Vendor Self-Service system and submit completed W-9 forms along with PERA retiree questionnaires and immigration compliance certifications. A 5% preference allowance applies to Service Disabled Veteran Owned Small Businesses (SDVOBs) meeting minimum specifications, and resident bidder preferences apply in case of tied bids. Bidders must identify whether they qualify as small businesses, woman-owned businesses, minority businesses, or service-disabled veteran-owned small businesses under Federal Government definitions. The solicitation requires vendors to maintain compliance with all applicable federal and state laws, obtain required insurance coverage as specified, and provide proof of workers' compensation insurance in accordance with State of Colorado Purchase Order Terms and Conditions. All bids must remain valid for sixty days from the award date. No specific award value or budget range was disclosed in the solicitation documents, and no incumbent vendor information was identified in the available materials.