Solicitation for linen & walk-off mat services

The Community College of Aurora Facilities Department, located in Arapahoe County, Colorado, is soliciting bids for linen and walk-off mat services under Documented Quote #DQ1 2019000066. The procurement encompasses weekly delivery and removal services for institutional linens and walk-off mats at the CentreTech Campus, with specific deliverables including six laundry bags, ten 52" x 69" tablecloths in white, red, or black with separate pricing for each color, ten 71" x 71" white tablecloths, six 4 x 6 walk-off mats with the CCA logo, two 3 x 5 Super Tread walk-off mats with the CCA logo, and one 4 x 6 Super Tread mat with the CCA logo. Bidders must submit product samples with their response and provide unit pricing for all seven line items with inclusive pricing that covers all costs including shipping and handling. The contract term extends from receipt of the purchase order through June 30, 2019, with no renewal options available. Critical deadlines include a vendor questions deadline of September 7, 2018 at 10:00 AM Mountain Time and a bid response deadline of September 14, 2018 at 10:00 AM Mountain Time. Award will be made to the bid deemed most advantageous to CCA based on price as the primary consideration, with bids remaining valid for 60 days from award date. All bidders must be registered with Colorado Vendor Self-Service, submit a completed W-9 form, PERA Retiree Questionnaire, and detailed pricing quotes, and only signed bids will be considered.

The Community College of Aurora applies a 5% preference allowance for Service Disabled Veteran Owned Small Businesses (SDVOSBs) that meet minimum specifications and will apply resident bidder preferences in case of tie bids in accordance with Colorado Revised Statutes. No incumbent vendors or current contractors are identified in the solicitation documents, and no existing infrastructure or technology requiring vendor integration is specified. The solicitation does not identify a specific budget range or award value; however, payment terms are established at net 45 days following satisfactory delivery and invoice receipt, with the institution being tax exempt. CCA reserves the right to reject any or all bids, adjust quantities, or cancel the solicitation in its entirety without penalty. Interested vendors should note that all materials, software, reports, and documents created under any resulting purchase order become the exclusive property of the State of Colorado, and all procurement will be governed by Colorado state law and the Colorado Uniform Commercial Code with venue in Denver, Colorado.