Solicitation for Da-Lite IDEA Panoramic Whiteboard Screens

The Community College of Aurora (CCA) in Arapahoe County, Colorado, issued a Documented Quote solicitation for the procurement of Da-Lite IDEA Panoramic Whiteboard Screens for classroom use. The solicitation requests quotes for 21 total units across three line items: 17 units of Da-Lite IDEA Panoramic 53" x 192" VA screens (Mfg. Part #27970T), 2 units of Da-Lite IDEA Screen Wide Format 100" protection screens (Mfg. Part #25940T), and 2 units of Da-Lite IDEA Panoramic 53" x 144" VA screens (Mfg. Part #27972T). All equipment must be completely prepared for customer use prior to delivery and include all inspection coupons and warranty identification cards. The solicitation was posted on July 24, 2018, with vendor questions due by July 26, 2018 at 10:00 AM Mountain Time. Bid responses were due on July 30, 2018 at 10:00 AM MT via fax, email, or in-person submission, with equipment delivery required by August 10, 2018 on an FOB Destination basis to 16000 E. CentreTech Parkway, Aurora, Colorado 80011. Vendors must submit unit pricing for each item with extended totals on the completed Solicitation Response Sheet, and all pricing must be all-inclusive with freight costs included and no additional fees permitted. Bid quotes must remain valid for sixty days from the award date.

The solicitation includes a 5% preference allowance for Service Disabled Veteran Owned Small Businesses (SDVOSBs) that meet minimum specifications and provide documentation from the US Department of Veterans Affairs. All bidders must disclose small business status, women-owned business designation, minority business classification, and SDVOSB certification if applicable, and must submit a completed W-9 form and be registered with the Colorado Vendor Self-Service (ColoradoVSS) system. Resident bidder preferences apply in cases of tie bids per Colorado Revised Statutes. Payment terms are net 45 days following satisfactory delivery and receipt of the vendor's invoice, with no financial obligations to the State prior to issuance of a legally executed Purchase Order. CCA reserves the right to reject any or all bids, and the State is not liable for any costs incurred prior to purchase order issuance. While no specific budget or award value is stated in the solicitation documents, vendors should anticipate quote requirements for 21 units of specialized panoramic and wide-format projection screens with all-inclusive pricing and expedited delivery within sixteen days of bid award.