SOLE SOURCE - Upfit & Fabrication of New and Existing Vehicles

Washington County is pursuing a sole source procurement for vehicle upfit and fabrication services through a contract with Pacific Truck Colors of Tualatin, Oregon. The procurement specifically involves the modification and customization of new and existing vehicles, with a focus on specialized fabrication and upfitting capabilities. The contract is structured as a five-year agreement with annual renewal options, designed to provide comprehensive vehicle transformation services for county fleet operations. The solicitation was publicly noticed on January 27, 2025, with a proposal due date of February 2, 2025, and an anticipated contract award date of February 3, 2025. Key objectives include enabling efficient vehicle modifications to meet specific operational requirements, potentially involving emergency response, utility, or specialized municipal vehicle configurations. Evaluation criteria are not extensively detailed in the provided documentation, but the sole source designation suggests Pacific Truck Colors possesses unique technical capabilities or specialized expertise in vehicle upfitting that cannot be readily replicated by other vendors.

The procurement appears to be an unrestricted contract without specific set-aside designations for disadvantaged business enterprises. The annual contract value is estimated at $200,000, representing a significant investment in vehicle modification infrastructure. Potential vendors challenging the sole source determination must submit a written protest within seven days of the public notice, accompanied by a $500 certified or cashier's check to cover administrative processing costs. The protest must comprehensively outline legal and factual grounds challenging the sole source selection, include supporting evidence, describe potential harm to affected parties, and specify requested relief. No incumbent vendors beyond Pacific Truck Colors are mentioned, and no specific integration requirements with existing technology infrastructure are detailed in the available documentation. The sole source nature of the procurement suggests the selected vendor has unique technical capabilities or specialized expertise in vehicle upfitting that makes them the preferred contractor for Washington County's needs.