Sole Source - Trojan UV

The City of Salem, Oregon, in conjunction with Marion County, is conducting a sole source procurement for the replacement of River Road UV lamp cord and plug assemblies through Trojan UV, a manufacturer located in Ontario, Canada. The procurement is being processed under the city's adopted Public Contracting Rules, which allow for sole source acquisitions under specific circumstances. The total contract value is $18,513, with an anticipated award date of July 6, 2022. The procurement timeline includes a 7-day protest period beginning June 29, 2022, during which affected parties may submit a written protest accompanied by a $500 certified or cashier's check to cover processing costs. Potential protesters must submit their documentation by July 5, 2022, to be considered within the specified timeframe.

No specific set-aside designations or restrictions on responding organizations were explicitly detailed in the provided documentation. The sole source nature of the procurement indicates that Trojan UV is the exclusive provider for these specific UV lamp cord and plug assemblies, effectively limiting competitive bidding. The procurement appears focused on direct replacement components, suggesting this is a targeted technical acquisition for municipal infrastructure maintenance. While the exact specifications of the UV lamp assemblies were not comprehensively outlined, the sole source designation implies specialized or proprietary equipment critical to the city's operational needs. The total contract value of $18,513 represents a relatively modest procurement that appears narrowly scoped to specific replacement parts for existing municipal equipment.