Sole Source Trimble Survey-GPS Equipment Maintenance & Repair

The State of Illinois Department of Transportation (IDOT) is seeking to award a sole source contract to Seiler Instrument & MFG CO INC. for Trimble Survey and GPS Equipment Maintenance and Repair. The contract will cover all costs associated with maintaining IDOT's Trimble survey and GPS equipment located in the District Survey Units and Construction Sections statewide, including hardware warranty, firmware upgrades, software maintenance, associated network coverage, and repairs. The contract term will be from July 1, 2023 to June 30, 2024, with no renewal options, and the total value of the contract is $2,185,731.14. IDOT has determined that Seiler Instrument is the sole authorized reseller and maintenance provider for Trimble products and services in the state of Illinois, as confirmed by a letter from Trimble Navigation Limited. The sole source justification is that not approving this contract would result in IDOT's survey equipment becoming non-functional, impacting roadway projects, project lettings, and potentially causing the loss of federal funding.

This is a sole source procurement, and there are no set-aside designations or restrictions on the types of organizations that can respond. Seiler Instrument & MFG CO INC. is the incumbent vendor, and IDOT has procured similar sole source contracts with Seiler Instrument and its recently acquired subsidiary, Precision Midwest, in the past. The contract does not allow for the replacement of existing equipment, only the replacement of batteries and components needed to repair the existing equipment. The hearing will be canceled unless an interested party submits written comments or requests a public hearing by March 24, 2023.