Sole Source - Spacesaver Mobile Preventative Maintenance and Extended Service Agreement

Marion County and the City of Salem are pursuing a sole source procurement for a Spacesaver Mobile Preventative Maintenance and Extended Service Agreement with Spacesaver Specialists Inc. of Tualatin, Oregon. The contract will cover preventative maintenance and extended services for Spacesaver mobile shelving units utilized by the City of Salem and Marion County for the period of June 24, 2023, through June 23, 2024. The procurement is being conducted as a sole source contract, with an anticipated award date of August 15, 2023. The total contract value is $8,742.20 for comprehensive maintenance and service support of the mobile shelving infrastructure. Interested parties have a 7-day window from the initial public notice to file a written protest, which must be submitted to the City Manager's office and accompanied by a $500 certified or cashier's check to cover protest processing costs. The protest must include specific legal and factual grounds, supporting evidence, a description of potential harm, and the specific relief requested by the protesting party.

The sole source procurement appears to be restricted to the specific vendor, Spacesaver Specialists Inc., effectively limiting competition for this maintenance and service agreement. No specific set-aside designations for disadvantaged enterprises were indicated in the documentation. The contract covers an existing technological infrastructure of mobile shelving units, suggesting a continuation of current operational systems. No alternative vendors were mentioned, and the sole source designation implies that Spacesaver Specialists Inc. is the only qualified provider for these specific maintenance and extended service requirements. The budget range is precisely defined at $8,742.20 for the one-year service period, with no indication of potential renewal options or future extension possibilities. The procurement process emphasizes a structured approach to sole source contracting, providing a clear mechanism for potential protests while maintaining the specificity of the required technical services.