Sole Source* Renewal of Crime Database and Community CrimeMap

The City of Salem, Oregon, is pursuing a sole source contract renewal with LexisNexis for a comprehensive crime database and community crime mapping solution. This procurement seeks to continue a one-year contract for a specialized technological service that provides detailed crime tracking and reporting capabilities. The contract involves the provision of a digital platform that enables law enforcement and community members to access and analyze crime-related data and geographic crime mapping information. The procurement is being conducted through a sole source process, which indicates that LexisNexis is considered the only viable vendor for this specific technology and service. The contract opportunity was posted on November 21, 2024, with a proposal submission deadline of November 27, 2024. Potential vendors or interested parties who believe alternative sources exist for these services are provided a specific protest mechanism, which requires written submission to the City Manager's office within seven days of the initial public notice, accompanied by a $500 certified or cashier's check to cover protest processing costs.

The sole source notice does not explicitly mention specific set-aside designations or restrictions on responding organizations. The contract appears to be directly with LexisNexis, a division of Relx, Inc., suggesting this is a direct renewal with the incumbent technology provider. The total contract value is $14,848.20 for the one-year term, representing a relatively modest but specialized technology procurement. No specific information is provided about integration requirements with existing city infrastructure, though the nature of the contract suggests the solution will interface with existing law enforcement and municipal data systems. The protest procedures outlined in the document provide a mechanism for potential alternative vendors to challenge the sole source designation, which implies some openness to competitive review if compelling alternatives can be demonstrated. The procurement appears focused on maintaining continuity of a specific crime data and mapping technology solution critical to the City of Salem's public safety operations.