Sole Source Procurement Notice by Rule - 21st CCLC Program Directors Meeting

The Oregon Department of Education is conducting a sole source procurement for OregonASK to provide logistical and conference services for the 21st Century Community Learning Centers (21st CCLC) Program Directors meeting. The procurement, identified as S-58100-00015277, will support a single-day event on November 7th, 2025, focusing on program quality improvement, equity, and evidence-based practices for afterschool learning programs. Specific services include registration support, on-site staffing, and facilitating conference sessions aligned with 21st CCLC grant objectives. The procurement is being executed under Oregon Administrative Rule 125-247-0275, which allows for sole source contracting when a unique provider exists. Interested parties have seven calendar days from the October 30th, 2025 publication date to file written protests, which must be submitted via email to Contracting Officer Hannah Pavan with detailed legal and factual grounds. The mandatory meeting is required for all 21st CCLC grantees and is scheduled immediately prior to the statewide Expanded Learning Conference.

OregonASK is the sole selected contractor for this procurement, with no specific set-aside designations or restrictions on organizational types mentioned. The contract value is fixed at $9,950.00, which covers the entire single-day event and associated services. The procurement justification emphasizes OregonASK's unique position as the only Afterschool Network in Oregon with statewide reach and the exclusive host of the Expanded Learning Conference on the scheduled date. The contracting officer has determined that this sole source procurement will not substantially diminish competition, as OregonASK is uniquely positioned to provide the integrated services required. The 21st CCLC grant is noted as the only federal funding source dedicated exclusively to before school, afterschool, and summer learning programs, which underscores the specialized nature of this procurement. Protests or questions regarding the sole source determination can be directed to Hannah Pavan via email, with the expectation of a comprehensive review of any submitted concerns.