SOLE SOURCE - Pitney Bowes FY23 Maintenance Engage One & z/12 Finalist

The State of Illinois Department of Innovation and Technology (DoIT) is issuing a sole source notice of intent to award a contract to Precisely Software Incorporated (formerly Pitney Bowes Software Inc.) for the purchase of annual maintenance and support on various mainframe module software products. The software products include the Finalist Module, IMS On-Line Windows Interface, CICS module software, and the EngageOne software, which are perpetual licensed and critical to supporting numerous State agency applications and business processes, including those for the Department of Employment Security, Department of Human Services, and Department of Healthcare and Family Services. The maintenance and support will cover the period from July 1, 2022 to June 30, 2023 at a cost of $148,012.13, with no renewal options. A public hearing on the sole source justification will be held on June 29, 2022, and will be canceled unless an interested party submits written comments or requests a public hearing by June 24th at 4 p.m.

This sole source procurement is due to Precisely Software Incorporated being the sole owner, developer, and manufacturer of the source code for these proprietary software products, which are deeply embedded in the State's legacy mainframe and midrange computing environments. Migrating away from these products would require significant time, resources, and funding for the State agencies. The State has negotiated a 6% year-over-year price increase, which is below the recent consumer and producer price index inflation rates experienced. There are no set-aside designations or restrictions on the types of organizations that can participate, as this is a sole source procurement. Precisely Software Incorporated is the incumbent vendor for these software maintenance services.