SOLE SOURCE NOTICE- Condo Building Monthly HOA Fees - July 1, 2026 - June 30, 2027

The City of Salem, Oregon is procuring monthly homeowners association (HOA) fees for the 295 Church Street Condo Association through a sole source procurement method under Section IV of the City's adopted Public Contracting Rules. This procurement covers the service period from July 1, 2026 through June 30, 2027 and is being issued as a public notice on February 19, 2026 with an anticipated award date of February 26, 2026. The prospective contractor, 295 Church Street Condo Association, has been determined to be the sole source available for these services, eliminating the need for competitive bidding. The deliverables consist of monthly HOA fee collection and building maintenance services for the condominium property located at 295 Church Street in Salem. While specific qualification requirements are not detailed in the notice, the City has determined that this entity is uniquely positioned to provide these services. Any affected persons wishing to protest the sole source determination must submit a written protest to the City Manager's office at 555 Liberty Street SE, Room 220, Salem, Oregon 97301 no later than seven calendar days from the first date of public notice (by February 26, 2026). Protests require submission of a certified or cashier's check for $500 as a processing fee and must include detailed legal and factual grounds, supporting evidence or documentation, a description of resulting harm, and the relief requested.

The procurement contains no specific set-aside designations for disadvantaged enterprises or other restricted vendor categories as this is a sole source award. The 295 Church Street Condo Association is identified as both the procuring entity and the incumbent contractor for these HOA fee services. No alternative vendors or competing contractors are eligible to submit proposals given the sole source nature of this procurement. The contract value for the one-year service term is $52,000, representing the complete budget allocation for the period of July 1, 2026 through June 30, 2027. This sole source determination reflects the City's judgment that the services and infrastructure required are available only from this specific condo association entity. Any questions or concerns regarding this procurement determination should be directed to the City Manager's office within the established protest period.