(Sole Source) Ideagen HQ-Master Agreement

The Alabama Department of Forensic Sciences is requesting a sole-source master agreement for Ideagen software maintenance renewal at its headquarters in Auburn, Alabama, with proposals due September 23, 2026.

This is a sole-source procurement — no competitive bidding. The solicitation is issued through Alabama Buys quick quote, which carries a $25,000 total contract cost cap across the original agreement and any subsequent renewals over a maximum five-year term. The agency has stated it will stay within budget when awarding purchase orders and will consider budget constraints when processing an award to a supplier.

Suppliers must be registered in Alabama Buys, comply with E-Verify requirements, register with the Alabama Secretary of State if a foreign corporation, and maintain sales tax compliance certification. The State reserves the right to request proof of qualifications including manufacturer reseller authorization. Suppliers must accept multiple forms of electronic payment without additional cost to the State.

Price escalation requests may be considered during contract performance if material, labor, or other component costs increase significantly, provided that proposed increases do not exceed increases in industry-specific price indices or the Consumer Price Index during the same period and any approved increases cannot exceed 5% of annual contract cost while remaining within the $25,000 total contract cap. Pricing is subject to cost realism and price reasonableness analysis at the discretion of the Chief Procurement Officer. Contracts may be renewed annually by written agreement of both parties.