Sole Source - ESRI, Inc

The City of Gallup, New Mexico is announcing a sole-source procurement with ESRI, Inc. for Geographic Information System software under City of Gallup Procurement Code Ordinance Section 1-9-17, with responses due August 22, 2026 at 5:00 p.m. This is not a competitive solicitation; responses will be used solely to determine whether future competitive procurement is warranted.

The City's Information Technology Services Department is procuring ArcGIS Enterprise software and related products on a three-year term. The scope includes uncapped quantities of ArcGIS Enterprise Software and Extensions (Advanced and Standard), ArcGIS Monitor, ArcGIS Image Server, ArcGIS Online Viewer User Type, and ArcGIS Enterprise Viewer User Type, along with capped user licenses: 15 Contributor User Types, 100 Mobile Worker User Types, 100 Creator User Types, and 20 Professional and Professional Plus User Types. The agreement provides 2 annual ESRI User Conference registrations, authorization for 2 Tier 1 Help Desk individuals, a 5% discount on instructor-led training, and 50,000 ArcGIS Online Service Credits. Maintenance includes Tier 1 Support through the City's Help Desk and Tier 2 Support from ESRI.

The anticipated cost is $91,000, with contract payments of $30,200 annually ($90,600 total before tax). The City justifies sole-source procurement under New Mexico Statute 13-1-126 NMSA 1978, asserting that ESRI is the sole manufacturer capable of supporting the City's enterprise GIS infrastructure. The City has integrated ESRI technology across municipal operations—Utilities, Public Works, Asset Management, and Planning/Zoning/Public Safety—over 15 years; migration to alternative platforms is neither technically nor economically feasible due to proprietary database format incompatibility and required system rebuilding. The City qualifies for Small Government Enterprise Agreement rates. Award is contingent upon the sole-source request remaining unchallenged during the mandatory 30-calendar-day posting period and written approval from the Certified Procurement Officer. The contract effective date is April 2, 2026, with the quotation valid through July 1, 2026.