Sole Source - Collection HQ Annual Subscription Renewal

The City of Salem, located in Marion County, Oregon, is pursuing a sole source procurement for the annual subscription renewal of Collection HQ software from Bridgeall Libraries LTD, a company based in Glasgow, Scotland. This procurement is a direct renewal of an existing software subscription critical to library operations. The sole source justification is that Collection HQ software is exclusively available from Bridgeall Libraries LTD, making this a non-competitive procurement. The total contract value is $19,215 for the annual subscription. The procurement notice was initially posted on November 23, 2021, with a response deadline of November 29, 2021. Potential vendors or interested parties have a 7-day window from the first public notice date to submit protests against the sole source procurement, which requires a $500 certified or cashier's check as part of the protest process.

No specific set-aside designations or restrictions on responding organizations were mentioned in the procurement documentation. The incumbent vendor is Bridgeall Libraries LTD, and the procurement appears to be a straightforward renewal of an existing software subscription for Collection HQ. While the exact technical specifications and integration requirements are not detailed, the software seems to be a specialized library management or collection analysis tool. The procurement is limited to the annual subscription value of $19,215, with no indication of additional funding sources or multi-year contract options. The sole source nature of the procurement suggests that the City of Salem has a specific and unique requirement that can only be met by this particular vendor and software solution.