Sole Brand Approved - Polaris PRO-RMK

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, is soliciting bids for the procurement of a single Polaris 800 Pro RMK 155 snowmobile through a Documented Quote (DQ1) process on behalf of Arapahoe County and Denver City jurisdictions. The solicitation specifies precise technical requirements for the snowmobile, including a 2-cylinder, 795cc liquid-cooled engine with Walker Evans shocks front and rear, a 15" x 155" x 2.6" track configuration, and a 408-pound dry weight. Delivery is required to the Littleton Office Center at 13787 South Highway 85, Littleton, Colorado 80125 on or before December 31, 2016. All interested vendors must submit written inquiries by December 8, 2016 at 12:00 noon MST, with answers to be posted on the Colorado VSS website by December 9, 2016 at 3:00 p.m. MST. Bid submissions are due on December 13, 2016 at 11:00 a.m. MST, with award notification expected by close of business on December 14, 2016. Complete bid packages must include pricing information, specification verification sheets, vendor information forms, insurance certificates, and a completed IRS Form W-9. The vendor must maintain a minimum of $1,000,000 in automobile liability insurance and provide a 12-month warranty with the snowmobile, with all delivery costs to be included in the bid price.

This is a sole brand procurement restricted exclusively to Polaris equipment, rendering all bids for alternative brands nonresponsive and ineligible for consideration. Service Disabled Veteran-Owned Small Businesses (SDVOSBs) registered with the Center for Veteran Enterprise are eligible to receive a 5 percent preference on their bids upon submission of proper certification documentation. Colorado resident bidder preferences apply in accordance with state statute. Vendors may submit bids via email, U.S. Postal Service, courier services, the Colorado VSS portal, or hand delivery to the Colorado Parks and Wildlife Procurement Office in Denver. No specific budget range or award value is disclosed in the solicitation documents, though the award value would be limited to the cost of a single Polaris 800 Pro RMK 155 snowmobile unit plus associated delivery expenses. The procurement is governed by Colorado's standardized Purchase Order Terms and Conditions, which establish standard payment terms requiring remittance within 45 days of receiving acceptable products and a correct invoice.