DQ1 2017_0603 Bid Solicitation Document-Sole Brand Polaris Snowmobile.pdf

State of Colorado Documented Quote

DQ1 2017*0637

BIDS DUE: December 13, 2016 at 11am MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P‐303‐866‐3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for a Polaris 800 PRO‐RMK 155 Snowmobile.

Sole Brand approval has been received for this solicitation. Any other bid received for a brand other than equipment type listed will be considered non‐responsive.

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity proposed by bidders must meet or exceed all specifications listed.

Page 2 of 9 DQ1 2017*0603

Specifications

Model Description 2017 Polaris 800 Pro RMK 155

Quantity Needed 1

Engine & Drivetrain

Disc Brake Type AXYS RMK LWT

Drive System Type QuickDrive

Drive/Driven Clutch P‐85 / TEAM LWT

Exhaust Single, 3 Stage VES w/Smart Actuator

Fuel System Cleanfire Injection

Ignition Clean‐Fire 3D

Engine Type/Cooling Liquid Cooled

Cylinders‐Displacement (cc) 2 – 795

Bore x Stroke (mm) 85 X 70

Suspension

Front Shocks Walker Evans Impact‐Extruded Monotube

Front Suspension AX.VS RMK Adjustable

Front Track Shock Walker Evans Impact‐Extruded Monotube

Front Travel (in./cm.) 9 / 22.9

Rear Suspension AX.VS RMK

Rear Track Shock Walker Evans Impact‐Extruded Monotube

Rear Travel (in./cm.) 16 / 40.6

Ski Type Gripper

Track Width/Length/Height (in.) 15 X 155 X 2.6 Series 6

Dimensions

Fuel Capacity (Litres) 11.5 / 43.5

Overall Height (in./mm.) 49.125 / 124.7

Overall Width (in./mm.) 46.5 / 118.1

Person Capacity 1

Ski Center Distance (in./fem.) 39 – 40 – 41 / 99.1 – 101.6 – 104.1

Estimated Dry Weight (pounds/kg) 408 / 185

Overall Length (in./cm.) 1311332.75

Features

Color/Graphics INDV RED

Fuel Gauge Mechanical

Hand & Thumb Warmers Standard Adjustable

Reverse PERC

Seat Type PRO‐LITE

Temp/Low Oil Light Standard

Windshield Standard

Warranty 12 Months

Delivery Date On or before December 31, 2016

Page 3 of 9 DQ1 2017*0603

Delivery Location Littleton Office Center 13787 South Highway 85 Littleton, CO 80125

Delivery Quantity of one (1) Polaris 800 PRO‐RMK 155 Snowmobile will be delivered to:

Colorado Parks and Wildlife

Littleton Office Center

On or Before December 31, 2016

Insurance Required The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Automobile Liability Insurance covering any auto (including owned, hired and non‐owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources Division of Parks and Wildlife

Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Page 4 of 9 DQ1 2017*0603

Solicitation Schedule

Bid Posted December 5, 2016

Written Inquiry Deadline December 8, 2016 by 12 noon MST

Answers to Written Solicitation Questions to be posted on VSS

December 9, 2016 by 3pm MST

Bid Closes December 13, 2016 at 11am MST

Bid Award Expected by close of business day on December 14, 2016

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is preferred that all vendors be registered on Vendor Self‐Service (VSS)

VSS and its registration information can be found at: https://codpa‐ vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference

Page 5 of 9 DQ1 2017*0603

When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8‐19‐104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24‐103‐210 C.R.S.).

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing & Warranty Information (Page 6)

2) The Specification Verification Sheet and Delivery (Pages 7‐8)

3) The Vendor Information Sheet (Page 9)

4) Insurance Certificate and

Current Vendor W‐9, if applicable, by one of the following methods Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Via VSS (Vendor Self‐Service ‐ see registration information above)

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2017*0603, 1313 Sherman Street Room 618, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3 and #4 above shall be deemed a non‐responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3 and #4 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W‐9

Page 6 of 9 DQ1 2017*0603

SUBMITTAL

Pricing & Warranty Information

Item Year Quantity Unit Price per Each

Polaris 800 PRO‐RMK 155 Snowmobile 1 EA $

Total $

Warranty time period

What does the warranty cover?

Page 7 of 9 DQ1 2017*0603

Specification Verification & Delivery

Description Polaris 800 PRO‐RMK 155

Snowmobile

Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Engine & Drivetrain

Disc Brake Type AXYS RMK LWT

Drive System Type QuickDrive

Drive/Driven Clutch P‐85 / TEAM LWT

Exhaust Single, 3 Stage VES w/Smart Actuator

Fuel System Cleanfire Injection

Ignition Clean‐Fire 3D

Engine Type/Cooling Liquid Cooled

Cylinders‐Displacement (cc)

2 – 795

Bore x Stroke (mm) 85 X 70

Suspension

Front Shocks Walker Evans Impact‐Extruded Monotube

Front Suspension AX.VS RMK Adjustable

Front Track Shock Walker Evans Impact‐Extruded

Front Travel (in./cm.) 9 / 22.9

Rear Suspension AX.VS RMK

Rear Track Shock Walker Evans Impact‐Extruded

Rear Travel (in./cm.) 16 / 40.6

Ski Type Gripper

Page 8 of 9 DQ1 2017*0603

Track Width/Length/Height (in.)

15 X 155 X 2.6 Series 6

Dimensions

Fuel Capacity (Litres) 11.5 / 43.5

Overall Height (in./mm.)

49.125 / 124.7

Overall Width (in./mm.) 46.5 / 118.1

Person Capacity 1

Ski Center Distance (in./fem.)

39 – 40 – 41 / 99.1 – 101.6 – 104.1

Estimated Dry Weight (pounds/kg)

408 / 185

Overall Length (in./cm.) 1311332.75

Features

Color/Graphics INDV RED

Fuel Gauge Mechanical

Hand & Thumb Warmers

Standard Adjustable

Reverse PERC

Seat Type PRO‐LITE

Temp/Low Oil Light LE Option

Windshield LE Option

Warranty 12 Months

Delivery Date Able to deliver on or before December 31, 2016?

Delivery Location Littleton Office Center

Page 9 of 9 DQ1 2017*0603

Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non‐ responsive.

Have you included your vendor W‐9? Yes No If no __________________________________

Have you included a copy of the Auto Policy? Yes No If no ___________________________

All costs, including delivery, trade‐in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.