Solar Salt Supply to D5

The West Virginia Department of Transportation, Division of Highways, issued Centralized Request for Quote (CRFQ) DOT2600000016 on September 16, 2025, seeking solar salt supply for District 5 storage locations across Jefferson County and Mineral County. This open-end master agreement procurement requires bidders to submit unit prices for solar salt delivery, with Jefferson County requiring 1,000 tons and Mineral County requiring 1,400 tons, for a total estimated quantity of 2,400 tons subject to increase based on actual usage during the contract period. The solicitation requires separate pricing submissions for delivery fees per ton to each county, with delivery locations specified at Northwestern Turnpike in Burlington, West Virginia for Mineral County and Leetown Pike in Kearneysville, West Virginia for Jefferson County. Bidders must demonstrate compliance with applicable state and federal regulations, maintain proper business licensing and authorization, and agree to the Department of Transportation's contractual terms including payment terms, insurance and bonding requirements, and indemnification clauses. Technical questions are due by 10:00 a.m. on September 24, 2025, with bids closing on October 2, 2025, at 1:30 p.m.; all offers must be submitted to the Department of Administration Purchasing Division in Charleston, West Virginia. The Department of Transportation reserves the right to reject non-compliant bids and cancel the solicitation, with all submissions subject to evaluation based on price competitiveness and vendor qualifications. Interested parties should direct questions to buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov.

The solicitation documents do not specify set-asides for disadvantaged enterprises, minority-owned businesses, or other restricted categories, indicating that all qualified vendors may respond regardless of organizational designation. No incumbent contractors or current service providers are identified in the available documentation. The procurement requires F.O.B. delivery to specified District 5 storage locations as indicated by order, with bidders responsible for all transportation and logistics costs included in their unit pricing. Award value and budget ranges are not disclosed in the solicitation materials, leaving pricing entirely subject to competitive market conditions and the quantity of solar salt actually ordered during the contract period. The master agreement structure allows for ongoing procurement of solar salt as needed by the Department of Transportation, with the contract potentially extending beyond the initial estimated tonnage depending on operational requirements and winter weather conditions affecting road treatment needs.