Solar Powered Lighting System and Components for D-1

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bid (RFB) on behalf of the Division of Traffic Operations for a one-time procurement of a complete solar-powered lighting system and components for District 1, with installation at the intersection of Kentucky Highway 80 at Kentucky Highway 303 in Mayfield, Kentucky. The solicitation seeks four units each of integrated solar lighting systems, lighting pole arms, and cabinets, with specifications requiring 4,000 to 5,100 lumens output, operating temperatures ranging from -40 to +140 degrees Fahrenheit, 5.14 days of autonomy without sunlight, 12-volt batteries with minimum 100-ampere-hour capacity, solar panels rated at 17.7 to 18.5 square feet, and compliance with IESNA LM-79-08 photometric testing standards and IEEE/ANSI C62.41.2 surge suppression requirements. Mounting height is approximately 27 to 30 feet with each fixture producing approximately 5,078 lumens. The original bid deadline was extended via addendum, with final bids due electronically to KYTC.Bids@ky.gov by January 15, 2021 at 10:00 AM Eastern Time; written questions were due by December 22, 2020 at 4:00 PM. Award will be determined on a best-value basis using a ranking approach with pricing weighted at 95 points (lowest bidder receives maximum points) and delivery time weighted at 5 points, for a total of 100 points. Vendors must specify a delivery timeframe in calendar days from contract award, with one percent per day invoice deductions applied for late delivery. All bids must remain valid for a minimum of 90 calendar days after closing, and payment will be issued within 30 working days of receipt of goods and invoices, contingent upon satisfactory field testing and KYTC inspection approval.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders from states that provide similar preferences, while qualified bidders receive additional preferences including 20 percent for Kentucky Correctional Industries and 15 percent for Kentucky Industries for the Blind and qualified nonprofit agencies serving individuals with severe disabilities. All vendors must comply with Kentucky residency preference statutes and submit an Annual Affidavit for Bidders, Offerors, and Contractors certifying compliance with campaign finance laws, tax requirements, and other statutory obligations; foreign entities must provide a certificate of authority from the Kentucky Secretary of State unless exempt under applicable statutes. Past vendor performance may be considered in award determinations, and vendors with poor performance records in the last 12 months may be deemed non-responsible and ineligible for award. Pricing is quoted on an F.O.B. Destination Freight Prepaid basis, with vendors responsible for all shipping costs and freight claims. No specific budget range or award value is disclosed in the solicitation documents; however, this represents a straightforward one-time equipment purchase with no renewal options noted. All bid submissions must be made electronically and include a signed cover page, completed bid information sheets, all pricing pages, delivery requirements, and any required signed or notarized affidavits.