Solar Modules

The City of Madison Engineering Department, through its Finance and Purchasing Services division, is seeking quotations for solar modules through a Request for Quotation (RFQ) released on January 8, 2026. The procurement targets 1,250 kilowatts of solar modules, with specific requirements including monocrystalline or polycrystalline construction featuring 60-72 cells (or 120-144 half cells) and a minimum efficiency of 20% at Standard Test Conditions. Modules must have Staubli MC4 connectors and will be delivered to 3901 Hanson Road in Madison, Wisconsin. Delivery requirements mandate a minimum of 20% of the order per delivery, with at least 40% of modules to be delivered by May 1, 2026, and complete delivery by July 1, 2026. Bidders must provide a 24-hour delivery notice and submit quotations with delivered prices including FOB Madison shipping charges. The City will evaluate bids based on multiple factors, including cost, quality, warranty, delivery, past performance, and service reputation, with quotations remaining valid for 90 days after the due date of January 22, 2026, at 2:00 PM CST.

The solicitation includes provisions for local vendor preference, potentially providing a scoring advantage to vendors registered with the City of Madison. Module manufacturers must provide comprehensive warranties, including a 25-year linear power output warranty with at least 97% of nominal power in the first year and 80% in the 25th year, plus a 10-year product materials and workmanship warranty directly from the manufacturer. While specific budget ranges are not explicitly stated, the comprehensive technical requirements and substantial volume (1,250 kilowatts) suggest a significant procurement investment. The RFQ does not explicitly outline set-aside designations for disadvantaged enterprises, though the local vendor preference indicates some consideration for local business participation. Potential bidders must carefully review the City of Madison Standard Terms and Conditions and ensure full compliance with all technical specifications and delivery requirements to be considered for award.