RFQ 5500.pdf

Rev. 07/28/2016-RFQ 5500.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5500-0-2026-TJ

For: Solar Modules

Released Date: Thursday, January 08, 2026

Due Date: Thursday, January 22, 2026 @ 2:00 PM CST

City Agency: Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5500-0-2026-TJ

RFQ 5500.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Buyer: For questions regarding instructions, terms & conditions.

William McMahon City of Madison Engineering

(608) 608-261-9654 wmcmahon@cityofmadison.com

Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

REQUEST FOR QUOTATION RFQ # 5500-0-2026-TJ

RFQ 5500.doc Page 3

5 SPECIFICATIONS

The City of Madison is seeking quotes for Solar Modules totaling 1,250 kW. All modules quoted must be the same make and model.

Proposed modules must meet the following minimum specifications:

Module:

• Monocrystalline or Polycrystalline.

• If bifacial only include frontside power output in total kW sum.

• 60 - 72 cells (or 120 - 144 half cells) per module.

• Efficiency of at least 20% at STC.

• -0/+5% power output tolerance.

• Staubli MC4 connectors.

• Standard Test Conditions (STC) of irradiance of 1000 W/m^2, spectrum AM 1.5, and cell temperature of 25°C.

Warranty:

• 25-year Linear Power Output Warranty. At least 97% of nominal power during the first year, 1 linear degradation each year with at least 80% of nominal power in 25th year.

• 10-year product materials and workmanship warranty.

• Warranty must be provided by manufacturer, not through a third party.

Delivery:

• Anticipated delivery address: 3901 Hanson Road, Madison, WI 53704.

• Call Engineering Operations at 608-266-4430 at least 24 business hours prior to delivery.

• Modules can be supplied in multiple deliveries with a minimum of 20% of order per delivery. At least 40% of modules must be delivered by May 1st 2026. All modules must be delivered by July 1st 2026.

Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc

Form A: Price Proposal

RFQ #: 5500-0-2026-TJ Solar Modules This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity Description Days to Delivery After Receipt of Order

Unit Price

Extended Price

1. 1 Solar Modules totaling a minimum of 1,250 kW.

Please provide the following info:

Manufacturer: ______________

Model: ___________________

W per Module: ______________

Modules per Pallet: __________ in conformance with the specifications described in this solicitation.

Alternate:

Additional cost to include storage containers or trailers for all modules in delivery. $_______

Additional cost per month for rental of storage containers or trailers for all modules. $_______

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc

Form B: Bidder Information

RFQ #: 5500-0-2026-TJ Solar Modules This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing