Software renewal for SJC communications authority

The state and local contract opportunity involves a sole source procurement by the University of New Mexico (UNM) for ScrubEx secure scrub dispensing machines from Meridian Leasing Corporation, situated within San Juan County. The procurement seeks to lease advanced machines that provide authorized healthcare staff with clean scrubs through secure, badge-accessed dispensing systems. The contract covers a comprehensive 5-year term with potential renewals aligned with the New Mexico Procurement Code. Key objectives include maintaining standard of care operations, preserving software infrastructure compatibility, and ensuring real-time scrub usage tracking with automated inventory alerts. The procurement specifically targets integration with existing systems for employee badge access for surgeons, operating room technicians, and nurses. The solicitation was posted on July 23, 2025, with a response deadline of August 23, 2025, representing a 30-day submission window for potential consideration.

The procurement appears to be a non-restricted opportunity without explicit set-aside designations for disadvantaged enterprises. The sole source justification emphasizes Meridian Leasing Corporation's unique compatibility with UNM's existing healthcare technology infrastructure. The total contract value is estimated at $2.4 million over the 5-year period, with the renewal and expansion intended to support a new tower facility. The procurement process included extensive web-based due diligence, though no alternative vendors were specifically contacted or evaluated. The document was electronically signed and approved by Jeffrey Gilmore on July 24, 2025, indicating internal administrative review and approval. The contract appears focused on maintaining technological continuity within UNM's healthcare scrub management systems, with a clear preference for the incumbent vendor's solution.