Social Survey

The Oregon Department of the State Fire Marshal has issued a Request for Information (RFI) soliciting market research information from entities regarding the development and implementation of a Social Survey designed to establish baseline data on Oregon's wildfire adaptation status. The procurement seeks information on appropriate social science data collection methodologies, survey design best practices for developing baseline data suitable for follow-up assessments, and strategies for achieving meaningful response rates while minimizing survey fatigue. Prospective respondents must provide recommendations for utilizing the resulting dataset to measure progress in community wildfire adaptation initiatives over time, with particular emphasis on engaging traditionally underserved communities and the nine federally recognized tribes in Oregon. The survey targets multiple audiences including the general public, contractors and businesses involved in home hardening and mitigation, fire service personnel, grant recipients, mitigation practitioners, community-based organizations, and tribal representatives. Data collection topics under consideration encompass preparedness actions, wildfire awareness and risk perception, understanding of mitigation strategies, personal preparedness levels, community engagement opinions, barriers to action, awareness of state wildfire resilience efforts, and demographic information. Responses are limited to a maximum of 10 pages, exclusive of a one-page cover letter, and must be submitted via email to Philip Hofmann by June 5, 2026, at 4:00 PM Pacific Time, with a question submission deadline of May 15, 2026. The RFI is market research intended to inform a future competitive or non-competitive procurement process and does not obligate the State Fire Marshal to enter into any contract or obligate funds.

This RFI does not contain specific set-aside designations or restrictions on organizational types eligible to respond; entities from any sector may submit information. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the procurement documents. All responses become the property of the Oregon Department of the State Fire Marshal, which receives a non-exclusive, perpetual, irrevocable, royalty-free license to use submissions for evaluation and public records purposes, meaning respondents should not expect compensation for submitted information. Respondents bear all costs associated with preparing and submitting responses. A gap analysis is required to identify underserved populations, barriers to community engagement, and tailored messaging strategies for specific audiences, demonstrating the State Fire Marshal's commitment to equitable survey design. No award value or budget range is specified in the RFI documents provided, as this is a preliminary information-gathering phase preceding any subsequent competitive procurement action.