Social circle district-wide landscape maintenance, turf management, and mulch services

The Social Circle City Board of Education in Wilcox County, Georgia is soliciting sealed proposals for district-wide landscape maintenance, turf management, and mulch services across four facilities: Social Circle Elementary School, Social Circle Middle/High School, Social Circle Board of Education Central Office, and Transportation/Alternative School. The scope of work includes routine grounds maintenance comprising 41 annual visits (weekly from April through October and bi-weekly from November through March) encompassing grass mowing, string trimming, edging, bed weeding, herbicide application, and debris cleanup. Chemical treatment services are required for turf areas at the Elementary and Middle/High Schools, consisting of five annual applications including two pre-emergent, one post-emergent, and two fertilization treatments. The contractor must furnish and install approximately 130 cubic yards of brown shredded mulch at the Elementary School and approximately 180 cubic yards at the Middle/High School and Central Office annually. Sealed proposals must be submitted by May 14, 2026, at 12:00 PM to Shane Williams at 147 Alcova Dr, Social Circle, GA 30025, either via hardcopy or email. The contract term is one year beginning July 1, 2026, with optional renewal upon mutual agreement. Qualified proposers must demonstrate experience with institutional or commercial grounds maintenance, hold appropriate Georgia herbicide and pesticide applicator licenses, provide at least three references for similar work, maintain a physical operational office within 75 miles of Social Circle, Georgia, and submit proof of general liability and workers' compensation insurance. Pricing must be submitted as three distinct annual lump sum bids for Landscape Maintenance, Turf Management, and Mulch Services, with the District evaluating proposals using a weighted rubric allocating 15 percent for proposal completeness, 20 percent for project approach and technical capabilities, 25 percent for experience and qualifications, and 40 percent for price.

The solicitation does not specify any set-aside designations or restrictions on organizational types responding to this procurement, nor does it identify disadvantaged enterprise requirements or incumbent vendors. No budget range or estimated award value is provided in the available documentation. The District reserves the right to award all services as a single contract or by individual service category at its discretion, and retains the right to reject any or all proposals and waive informalities. Award will be made based on best value to the District rather than solely lowest price. Required submission documentation includes Non-Collusion and E-Verify affidavits, W-9 forms, debarment and suspension verification, and other legally mandated documents as specified in the solicitation materials.