Soccer Complex Concessionaire

The City of Schertz, Texas, on behalf of the Schertz Youth Soccer Alliance (SYSA), issued RFP 2026-003 soliciting proposals for full-service food and beverage concession operations at the Schertz Soccer Complex. Proposals were due June 23, 2026, at 3:00 p.m. Central Time, so the submission window has closed. Attendance at the mandatory pre-submittal meeting and facility walkthrough on June 16, 2026, at 2:00 p.m. Central Time was required, and failure to attend and sign in results in proposal rejection.

The awarded vendor holds revocable exclusive rights to operate the concession stand during all regularly scheduled facility hours, including games and tournaments. These rights do not extend to private rental events. The facility at 75 Maske Road, Schertz, Texas 78154, operates August through June, with approximately 1,500 regularly scheduled games annually and 10 tournaments per year, each consisting of approximately 2,000 games held over weekend days. Estimated attendance is 3,000–5,000 at regular games and 6,000–9,000 at tournaments.

The vendor must obtain and maintain all required food service licenses, permits, and certifications; supply equipment not provided by the City, including coolers, grills, and point-of-sale systems; and staff operations, manage inventory deliveries, and maintain health and sanitation standards. Computerized point-of-sale records must be accessible to SYSA for audit review. Subletting or transfer of concession rights requires written SYSA approval. The vendor must furnish proof of insurance naming the City as an additional insured and complete Form 1295 (Certificate of Interested Parties) as required by Texas law.

The cost proposal is the percentage of monthly gross sales remitted to SYSA, with a minimum of 15.0%. Monthly payments are due by the 15th of the month following each operating month, with a 10% late penalty for payments received more than ten days after the due date. Monthly sales summaries are due within 15 days of month-end closure, and annual financial statements within 90 days of fiscal year-end. The initial term is two years, with three annual renewal options contingent on mutual consent.

Evaluation weights are proposer qualifications and reputation at 30%, cost proposal at 40%, menu selection variety at 20%, and proposal responsiveness at 10%.

Questions were due June 18, 2026, at 5:00 p.m. Central Time through the City's Bonfire portal, which also serves as the electronic submission channel. A public virtual bid opening followed the June 23 deadline.